Depop sales spreadsheet: check costs, fees and shipping
FatFat Studio · Reviewed 5 November 2026
Keep a record of what sold, what you paid for the item and the charges on the receipt. Start with Depop’s sales CSV, then add the costs it cannot know, such as your purchase price and packaging. A paid tracker is optional.
Need a sheet to start with? Get the free sales log for Google Sheets. It includes three fictional examples and a currency dropdown. Enter sales by hand; it does not import or sync Depop orders.
This is a manual record-keeping guide. FatFat Studio is independent of Depop. Our tracker does not connect to your shop or automatically import its CSV.
Get your sales CSV on a computer
Depop’s sales download instructions describe a desktop export covering up to three months at a time:
- Sign in at Depop.com and open Selling Hub → Stats.
- Choose Download sales, select your dates and download the file.
- Open a new Google Sheets spreadsheet. Use File → Import → Upload to open the CSV separately from any inventory workbook.
Keep the original export unchanged. For overlapping date ranges, check that you have not counted the same sale twice. Use the receipt or order reference where available, and check the item and date before entering it in your working records.
The export includes sale details, applicable fees and shipping information. Read the column headings and compare one row with its receipt before copying amounts. You do not need to send the file or buyer details to us.
Check one completed sale before entering the rest
For a simple manual sales sheet, keep these amounts separate. A payout may already have fees deducted, so it is not a substitute for the item’s sale price.
| Record | Use | Watch for |
|---|---|---|
| Item sale price | The price the item sold for | Do not use the buyer’s full checkout total or your net payout. |
| Shipping received | Shipping credited to you, checked against the receipt | Check who receives the shipping payment and who pays for the label. |
| Seller fees | The seller charges shown for this sale, including applicable processing or boosting fees | A buyer marketplace fee is a different charge. Do not copy it into seller costs. |
| Postage and packing | Your actual label and packaging costs | Count a deducted shipping label once, not again as a second expense. |
| Purchase and preparation | Your own item purchase receipt and preparation records | Depop’s sales export cannot supply a purchase cost you paid elsewhere. |
Use the receipt for the sale’s actual charges. Depop’s seller fee rules depend on your location and the services used; this guide does not apply a universal fee percentage. The buyer marketplace fee should remain separate from your own sale income and costs.
A fictional seller-arranged shipping example
An item sells for $40. You receive $5 toward shipping, paid $12 for the item, and spent $1 preparing it. Seller fees total $3, postage costs $6, and packing costs $1.
$40 + $5 − $12 − $1 − $3 − $6 − $1 = $22 contribution. These are made-up amounts, not a Depop fee quote or customer result. Contribution excludes overhead, your labour and income tax.
Load these seven fictional amounts in the calculator, then choose Calculate contribution. The result should be US$22.00. Replace the example with your own amounts to check a completed, non-refunded sale. Keep any later refund in a separate record.
A shipping label can get counted twice
If your receipt already deducts a label from the payout, entering that net payout as the sale price and subtracting the label again understates the result. Start with the separate item price, shipping received and actual deductions instead.
Depop Shipping and seller-arranged postage can appear differently in your records. Follow the amounts on your receipt; do not assume every shipping payment is income paid to you. Keep taxes collected and remitted by the platform out of this simple sale-income calculation.
Keep a refund separate from an item coming back
A partial refund can leave the item with the buyer. Keep the sale record, record the money returned and check any fee reversal against the receipt. Only change the item’s availability after it has returned and you have checked its condition. The refund and restock guide shows why those are separate steps.
Keep the same SKU for the same physical item. Its storage bin can change. The SKU and storage guide includes a free worksheet for that job.
Choose the record you need
- A list of completed sales: start with Depop’s CSV and your own cost records. Use the free sales-log worksheet, or build your own sales sheet.
- A place to find unsold items: use the free SKU and storage map. It does not calculate profit.
- Connected item, sale and return history: consider Reseller Tracker for desktop Google Sheets, US$15 once, with applicable taxes shown at checkout.
The paid tracker supports manual records for owned new or pre-owned items, one physical item per SKU and one item per order. It has space for 300 cumulative item records and 1,000 events, in one currency per workbook. Bundles, multi-item orders, multi-unit stock and consignment are outside its scope.
Importing the supplied workbook does not import your Depop sales. Follow the setup guide, practise with fictional records and enter supported transactions in the designated input cells. Do not paste a Depop export over the tracker’s formulas.